Auto Detailing CRM is auto detailing software that keeps calls, booking requests, estimates, scheduled work, and payments in one connected job record — without retyping the customer, vehicle, or services.
From $39/mo · Free trial. Fast setup. No migration consultant required.· English & Español
Scroll — watch one job pay
Same shop. Same Thursday.
You already know how this works. Drag the light across the panel and look at what is underneath — one side runs on sticky notes and voicemail, the other runs on the system.
● 7 missed calls no voicemail · no callback
Mike — Tacoma? call back ????
deposit — did he pay? ask Andre
Sat 2pm OR 3pm double booked??
Today · 6 jobsBay 1–2
Booked$2,180
Answered by AI3 of 6
Unpaid$0
Nothing missed since Monday
Invoice INV-1047Tap to Pay
$504.00
Settled 3:38 PM
Before · sticky notesAfter · the system
◂▸
Drag or swipe ← →, use the arrow keys, or scroll past to sweep
One job · start to finish
From missed call to money in the bank.
One customer moves from an after-hours call to a paid invoice — without voicemail, duplicate entry or loose ends.
Tuesday · 8:04 PM · after hours
You're wet-sanding. The phone rings.
Hands covered in compound. It goes to voicemail, they call the next shop on Google, and you never find out it happened.
$420
walking out the door right now
8:04 PM · one second later
It picks up instead.
Not a voicemail. Not a form. It asks what vehicle, what condition, how soon — then quotes off your own service list and holds the bay.
$0
quoting from your price list
8:06 PM · booked
The job lands on your calendar.
Customer, vehicle, service, deposit link — created before you rinsed the panel. You find out about it in the morning.
$420
Thursday 9:00 AM · Bay 2
Thursday · 9:04 AM
The work order writes itself.
VIN, plate, intake photos and notes already attached when the car rolls in. Your tech adds an engine bay clean; the customer approves it by text.
$470
+ $50 upsell approved on site
3:38 PM · settled
They tap a card and drive off.
No terminal. No “I'll send it tonight.” The invoice is built from the work order, tax in, receipt texted, job closed.
$504
paid in full · in your bank
Missed call8:04 PM
(702) 555-0148
Voicemailnone
Called next shop8:05 PM
Live call1:48
AIThanks for calling Apex Detail. What are we working on?
CALLERBlack Model Y, full of swirls. Do you do ceramic?
AIWe do — one-step correction plus a two-year coating. $420, about six hours. Thursday 9 AM is open.
CALLERThursday works.
Booking confirmed8:06 PM
Thursday · 9:00 AM
VehicleModel Y
Service$420
Customer, vehicle and job created
WO-1047 · in progressBay 2
Paint correction$180
Ceramic coating$240
Engine bay clean+$50
Upsell approved by text · 9:04 AM
Inventoryauto
Coating used34 ml
Left in stock216 ml
Invoice INV-1047Tap to Pay
Services$470.00
Tax$34.00
$504.00
Settled 3:38 PM · receipt texted
Paid
01 / 05Tuesday · 8:04 PM · after hours
You're wet-sanding. The phone rings.
Hands covered in compound. It goes to voicemail, they call the next shop on Google, and you never find out it happened.
Missed call8:04 PM
(702) 555-0148
Voicemailnone
Called next shop8:05 PM
$0no voicemail left
02 / 058:04 PM · one second later
It picks up instead.
Not a voicemail. Not a form. It asks what vehicle, what condition, how soon — then quotes off your own service list and holds the bay.
Live call1:48
AIThanks for calling Apex Detail. What are we working on?
CALLERBlack Model Y, full of swirls. Do you do ceramic?
AIWe do — one-step correction plus a two-year coating. $420, about six hours. Thursday 9 AM is open.
CALLERThursday works.
$0quoting from your price list
03 / 058:06 PM · booked
The job lands on your calendar.
Customer, vehicle, service, deposit link — created before you rinsed the panel. You find out about it in the morning.
Booking confirmed8:06 PM
Thursday · 9:00 AM
VehicleModel Y
Service$420
Customer, vehicle and job created
$420Thursday 9:00 AM · Bay 2
04 / 05Thursday · 9:04 AM
The work order writes itself.
VIN, plate, intake photos and notes already attached when the car rolls in. Your tech adds an engine bay clean; the customer approves it by text.
WO-1047 · in progressBay 2
Paint correction$180
Ceramic coating$240
Engine bay clean+$50
Upsell approved by text · 9:04 AM
Inventoryauto
Coating used34 ml
Left in stock216 ml
$470+ $50 upsell approved on site
05 / 053:38 PM · settled
They tap a card and drive off.
No terminal. No “I'll send it tonight.” The invoice is built from the work order, tax in, receipt texted, job closed.
Invoice INV-1047Tap to Pay
Services$470.00
Tax$34.00
$504.00
Settled 3:38 PM · receipt texted
Paid
$504paid in full · in your bank
This is the actual software.
Not a rendering, not a mockup. The dashboard, the orders list, a work order opened up, customers, services, vehicles — and the call that started it all.
Publish one protected link instead of chasing a verbal yes. The customer verifies their phone or email, reviews the exact quote, and tells the shop what happens next.
—Phone or email verification before quote details appear
—Approve, decline, or request changes from one page
—One stable link follows the latest published revision
—The ordinary branded quote PDF stays available to download
—A changed scope needs a new decision; the old approval stays in history
If pricing or scope changes, this approval remains in history and the updated quote returns to Draft until the customer reviews it.
AI Receptionist
It answers like your best service writer.
A real conversation on a real business number — not a voicemail, not a form. It knows your service menu, quotes from your own price list, and ends with a job on the calendar.
01
Answer immediately
It greets the caller like a real front desk instead of sending them to dead air or voicemail.
02
Capture the service context
Vehicle, requested service, condition and timing get qualified inside the conversation.
03
Create the record
The customer and the order appear in the CRM without anyone retyping the call.
04
Send the next touchpoint
Confirmation, deposit link or a scheduling hold goes out without creating admin cleanup later.
AIThanks for calling. What are we working on today?
CALLERBlack Model Y, full of swirls. Do you do ceramic?
AIWe do — one-step correction plus a two-year coating. $420, about six hours. Thursday 9 AM is open.
CALLERThursday works.
WO-1047 created · deposit link sent
24 / 7 · EN + ES
Payments
Paid in seconds. No extra hardware.
Tap to Pay on iPhone is built in. Send the invoice, tap the card, see the deposit. Works in the bay, on a mobile detail run, or in the customer's driveway.
—Tap to Pay on iPhone — no separate reader
—Payment links by text when that suits the job
—Deposits that hold the slot before the work starts
For solo detailers and growing shops, this is detailing business software organized around the job, not separate tools. The booking, vehicle, work order, payment and margin stay attached to the same job. Calendar, customer history and follow-up build from there — without rebuilding the work in another app.
Call or booking page → Order
Every call and booking request starts in one job record
The AI receptionist and your booking page capture the service, vehicle, preferred time and deposit in the same calendar.
Booking → work
The booking becomes the work order
Customer, vehicle, photos, notes, services and assigned tech travel together into the bay.
Work → payment
The finished job becomes the invoice
Approved work, expenses and payment close against the same record, so margin does not need rebuilding.
History → return
The next visit starts ready
Memberships and follow-up use what was done, when it was done and what the vehicle needs next.
Sergio NevdahFounder · ran a detailing shop
Designed around how a detailing shop actually runs
One system from first call to final payment
Set up in under 10 minutes — no consultant required
Why this exists
I ran the shop. So I wrote the software.
Every Saturday night I was typing the same customer into two systems, chasing a deposit, and losing the quote I sent on Monday.
I built this so the shop on my street — and yours — doesn't have to.
Yes. You can start with a free trial, set up the shop, and decide before you commit to a paid plan.
02What is an AI credit?
AI credits are the monthly allowance used by AI-powered features such as the receptionist. Plans with more AI usage include more credits.
03Can I use it without AI?
Yes. Orders, quotes, invoices, payments, customers, vehicles, scheduling, and reporting work without turning on AI features.
04How does the Secure Quote Portal work?
Core and Growth workspaces can publish one secure quote link for a customer to review after phone or email verification. The customer can approve, decline, request changes, or download the quote PDF. Approval stays tied to the exact revision they reviewed, so a changed quote requires a new decision.
05Do I need a card reader?
No separate reader is required for Tap to Pay on iPhone. You can also send payment links when that fits the job better.
06Does Tap to Pay require Stripe?
Yes. Tap to Pay and card payments are powered through Stripe, so a connected Stripe account is required for payment processing.
07Can I cancel?
Yes. You can cancel your subscription when the shop no longer needs the service.
