Vendor directory
Find suppliers and subcontractors by name, with their type, status, and contact details in one list.
The team can find the right outside partner when recording a cost.
All featuresShop ops / Expenses
Expenses
Detailing expense tracking software.
See subcontractors and suppliers beside the expenses they create. Record a cost with its vendor, category, amount, and due date; then open it to review paid and outstanding amounts, line items, and the linked order.
Know the vendor. Record the cost. Trace the payment.
Keep vendors, job costs, general expenses, payment status, and balances connected to the work.
Find the vendor
Search the directory and see who is active and how to reach them.
Review what they cost
Open the vendor for order costs, paid amounts, balance, margin, and contact details.
Scan expenses
See each cost's amount, date, payment status, and order link in one list.
Record an expense
Set the vendor, type, status, reference, dates, category, and amount.
Open the record
Check what was paid, what remains, and the order behind a job cost.
Expenses in the shop.
Keep vendors, job costs, general expenses, payment status, and balances connected to the work.
Vendor cost overview
Open a vendor for order costs, paid costs, amount owed, and order margin. Their contact and self-service portal stay nearby.
The supplier record shows the financial relationship behind the work.
Expense list with payment status
Search expenses and see their vendor, amount, date, paid status, and whether they are tied to an order.
Costs can be reviewed without opening every record.
Record a vendor expense
Choose a vendor, paid or unpaid status, expense type, reference, date, due date, category, amount, and description.
The details needed for payment and reporting are captured when the cost occurs.
Balances and linked orders
The expense record separates amount paid from balance due and shows line items and any linked order.
The cost has a clear source and a clear remaining balance.
Payment history
Review recorded payments and their status on an expense; void an incorrect payment when needed.
Corrections remain tied to the same expense record.
Vendor self-service
Share a private portal link so a vendor can provide their own contact and tax details.
The vendor can keep those details current without a back-and-forth email thread.
Cost and balance summaries
See totals to pay, recorded expense balance, open records, and order costs to pay above the expense list.
The owner can spot unpaid work before reviewing individual lines.
Works with
- Vendor portal
- Orders
- Reports
See expenses in your shop.
Walk through a real job with your services, team, and customer flow in mind.